Draft Meeting Notes
Sonoma County Library
Cloverdale Regional Library Advisory Board
Cloverdale Regional Library 401 N. Cloverdale Blvd.
February 16, 2021
Regular Meeting 6:00 pm
When you register you will receive a confirmation email followed by an email with zoom event details the date of the event.
In attendance: Jane Snibbe, Joel Smith, Bob Cox, Richard Greene (LAB); Susan Clark (Friends of the Cloverdale Library); Reece Foxen, Sam Mulford (Commissioners); Sarah Vantrease, Ana Dawe, Donna Romeo, John Koetzner (Sonoma County Library)
Absent: Jason Turner (City Council); Annie Mahon, Patricia Serio (LAB members)
1. CONVENING AND INTRODUCTIONS
Meeting called to order by Chair Snibbe at 6:02 pm
2. APPROVAL OF THE MINUTES
Minutes of the November 17, 2020 meeting approved as is
3. PUBLIC APPEARANCES
4. ACTION ITEMS
5. DISCUSSION ITEMS
6. REPORTS AND UPDATES
Updates given by the following individuals. All reports are for discussion only.
6.1 Library Commissioner’s Report
Commissioner Reese reported that she is communicating with 2 individuals interested in taking over her position. She also reiterated that our budget outlook is not as bad as initially thought.
Jane asked about archives and there was some discussion about the library’s plan for the collection. Reese mentioned that they want to do an inventory and update procedures and policies that have to do with the archives. A lot has changed since the archives were set up.
Jane wondered if we could digitize everything. Reese explained that is was important to keep paper copies.
6.2 Library Director’s Report
Sarah, continuing on the topic of the archives, pointed out that there are about 5000 cubic feet of archive materials and that it would be very costly to digitize it all. Not only that, but much of the collection has already been digitized by different county departments.
With the expansion of curbside hours there has been an increase in borrowing. We are at about half of the circulation at this time pre-pandemic.
Sarah also touched on the following topics:
Library is preparing to re-open and planning staff trainings to safely do so. No open date yet though.
We are getting a new Automated Materials Handler (AMH) which will save time, better serve the public, and overall be more efficient.
Click-and-Collect: new app feature that allows patrons to communicate with staff without having to call.
Book Bundles: New form on website that allows patrons to request multiple books on a topic, then a librarian chooses items that best fit the patrons’ needs.
Reimagining Plan: Really more of a community needs assessment. Gathering a lot of information on what different organizations need right now. More public listening sessions coming up also.
Roseland Library: Contractors are working on new space. Keep getting bumped out of current location for Covid testing and vaccinations. Maybe open new location in summer – we have a 6 year lease for new space.
Joel asked about SimplyE app. Sarah explained that it is just another way to access more content.
6.3 City Council Liaison’s Report
Jane wanted to know if Cloverdale Mayor, Jason Turner, was our city council liaison. Ana said that, yes, he is, but he has not gotten back to her about attending meetings. Bob Cox will reach out to him.
6.4 Branch Manager’s Report
Ana noted that Sarah went over most everything that was on her list to talk about! However, she did note that there was a new Library Specialist on board, Lauana Loveless.
Teen Librarian, Donna, mentioned she had met with a local high school counselor about the library’s “Your Eyes Only” books on sensitive topics that are available for interested teens. Gave a research skills presentation for a junior English class also. Teens now have something to do every day of the week! New series of programs for teens every day focusing on different themes such as Anime, Pride Book Club, and Game Day. Tech help reminder and adult book group the second Tuesday of the month at 2 (next book is Pachinko).
Children’s Librarian, John, talked about what he has been working on: Live Bilingual Storytimes w/ Kami Funk, Tween Writing Program series, and that recordings books for read-alongs (George’s Marvelous Medicine up on the web and I'm working on recording The Twits)
He also did some class visits (1st grade & 4th grade last week) & more to come. Plan to expand t some our local preschools.
Will be starting the Touchstone program with Kathy DeWeese and Charity Anderson from Healdsburg that is a 7 week program that will help us do more outreach into our communities and follow-up reflective sessions for 6 months after the classes.
Working on the children's collection as per our collections development guidelines for keeping the materials current and relevant.
Joel wanted to know if we have been making digital cards for students in Cloverdale. Donna has for some high school classes, and John mentioned that Cloverdale School District does not have Student One cards yet. Not yet, but we hope soon! Rachel Icaza, our Education Initiatives Librarian, has reached out and is waiting for a response.
6.5 Friends of the Library Report
Susan noted that the Friends will not be having an April sale this year due to Covid. They did sell 50 full boxes to Forest for $400. There is still quite a bit of confusion over the insurance requirement and they are waiting to get clarity from insurance brokers.
6.6 Youth Members’ Report
We do not have a youth member at this time. Reese is planning to reach out to interested teens.
7. ADVISORY BOARD ITEMS
Joel wanted to know if the library was supporting local students with digital supplies. Ana answered that the library does have hotspots and Chromebooks for patrons to borrow free of charge, but that schools are required to provide tech equipment for students. However, we know that sometimes this is not enough because students may not have signal at their house, or there are too many students trying to use a provided hotspot at the same time.
Meeting adjourned at 7:00 pm
The next meeting is scheduled for May 18, at 6:00 p.m.